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Sep 26, 2007
Date: September 14, 2007
Venue: Sweeney 1134
Time: 5:30 PM
Attendees: KK, Neeraj, Jaikishan, Atul, Niranjan, Prem, Nikil, Visu, Vasanth, Abhi, Misha
Minutes of the Meeting
1. Sankalp Website
a. Kavitha is designing the website
b. Need to have project information: a brief description of the projct and
the progress
c. Needs more pictures
d. Need a generic contact email (maybe a gmail account one for projects and
fundraising)
e. Password protected area for uploading project documents
f. Annual report/newsletter link on the homepage
g. Links to Sankalp’s community service/involvement
2. SCORD
a. Misha provided an update on the project
b. Discussion questions:
c. What are they doing to popularize the project to have more than the
current nine children?
d. What challenges have they faced so far?
e. Are the volunteer salaries from Sankalp funds?
f. Ask for an audit report?
g. How many children in that area are disabled?
h. How did they advertise the project? What were their means?
i. What are their transportation charges? How much does it cost the
families/NGO?
j. Need to comment on the nutrition aspects of the children and the
assignment of the cook
k. What sort of skills and training are provided? Specify.
3. Dr. Gary Tartakov has proposed a new project. Details later
4. Need to look up new projects
5. An Indian professor at Kansas State is in need of bone marrow transplant.
Proposal for Sankalp to publicize the story on Sankalp announce/website
Posted at 04:43 pm by sankalp-isu
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Date: September 7, 2007
Venue: Sweeney 1134
Time: 5:30 PM
Attendees: Rajee, Neeraj, Ayul, Niranjan, Prem, Visu, Jaikishan, Abhi, Hemant, Ganesh, Kartik, Misha
1. Jaikishan introduced Kartavya project URL: http://www.kartavya.org/
a. Supported by Indian School of Mines (ISM) students
b. Helping 340 students from lower social strata with curricular education,
such as procuring admission, night library service, computer teaching
c. Centers in ISM, NIT, Durgapur, NIT, Jamshedpur, and NIFT, Ranchi
2. Younkers
a. Visu provided an overview of Younkers
b. We have told Younkers that we are interested
c. Jaikishan has volunteered
d. Previous year’s coordinators need to be contacted
3. Football Volunteering
a. Currently we have 16 volunteers; more needed
b. PERMAR complimented volunteers on being properly dressed (white shirt,
black trousers, black shoes)
4. SCORD
a. Atul provided a general overview of the project progress
b. Misha provided an update on the SCORD project
c. Discussion of SCORD’s feedback process
d. Issue raised that SCORD is predominantly not a self sustaining project
e. Only 3 children have availed benefits from the project as compared to 25
children originally proposed
f. Ask SCORD to increase the number of beneficiaries
g. First need is to send a mail based on the questions we have regarding
the progress of the project and understand why there is a low number of participants
h. Second need is to have a telephone conference call with the project
coordinator and discuss the project’s progress
i. Need to contact Muthu to get more details on the second reply
j. Need to create a general listserve
5. Money was transferred to CDS Orissa and Navdrusthi
Posted at 04:42 pm by sankalp-isu
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Date: August 31, 2007
Venue: Sweeny 1134
Time: 5:30 PM
Attendees: KK, Rajee, Nikhil, Atul, Vasanth, Jaikishan, Puvi, Prem, Visu, Abhi
1. Review of Younkers Event
a. Looking for volunteers
b. Event is on November 10th
c. Estimated number of tickets to be sold: 50
2. Conference in Chicago
a. Identify members interested in attending the conference.
b. Date: October 6th-7th
3. CDS Project
a. How will they adjust the increase in labor and equipment charges?
b. Explain accessibility on the site in the rainy season
c. Conference call Agenda: to know the person and touch base
d. Voting for the 2nd installment: 6 - for, 0 - not, 4 – abstain (President
did not vote)
e. Money to be sent: Approx. $ 4800
4. BAJSS
a. Atul provided overview of the project
b. Need to get independent feedback
c. Questions to be asked
i. Ask them to clarify the balance sheet
ii. How many of the tribal women have started an occupation?
iii.How much has the project impacted the tribal women
(qualitatively/quantitatively)? iv. Provide an itemized detail of expenditure?
v. What are the bank charges for?
vi. What was the exchange rate at which the Sankalp money was received?
5. Discussion on getting better feedback from NGOs
a. Hindrance: poor motivation from NGOs to provide feedback after receiving
funds
b. Need a way to ask about qualitative and quantitative impact of project
Posted at 04:39 pm by sankalp-isu
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Date: August 24, 2007
Venue: 1134 Sweeny Hall
Time: 5:30 PM
Attendees: KK, Muthu, Visu, Rajee, Neeraj, Bhuvana, Nishanth, Niranjan, Prem, Puvi, Satyam, Misha
1. Discussion on Secretary post
a. Potential candidate not present
b. Decision postponed until later
c. Secretary post to include archiving, CLI, and inventory
2. Fresher’s party
a. Presentation by Abhijit (talk about signing up for email list, football
volunteering)
b. Pizza n Pop will be provided, logistics discussed
c. Estimated people: 40
d. Schedule: 5:15 – presentation, 5:30-6:30 – games, 6:30-7:00 – wrap-up
Fresher’s party went on well, and was well attended.
3. CDS Discussion
a. Have they asked for extra money? They haven’t
b. Money requested in rupees: Keep track of exchange
c. Questions:
i. What do they plan to do in the next few months? Can they give us
specific/ revised timeline?
ii. Do they foresee any hindrances in the next level/ does it affect their
quality of work due to the climactic conditions?
iii.What happens now to the worksite due to the rains? Can they specifically
explain the location of the well and the pump and how their accessibility will
be affected by the rains?
iv. Can they provide us with an audit report? (Members decided that the next
installment is not conditional upon sending us the audit report, but the third
installment is)
v. Do they have a deadline for getting the second installment?
vi. How deep is the well? (Question out of curiosity!)
d. Setting up a conference call with the NGO: Neeraj has volunteered for
setting up the call. Neeraj needs telephone number (any of the weekday nights)
e. Prof. Rahul Marathe’s friend in Orissa is the point of contact. Rahul’s
friend has now moved to Gujarat. We are in the process of finding another person
who can get us an independent feedback.
f. Decision for funding should be made after they have completed a few more
steps rather than scrutinize each step
g. Send project report to all Sankalp patrons, especially Daawat invitees.
KK has the list of Daawat attendees.
Sankalp emailed last week Mr. Tripathy who is the executive director of CDS
Orissa. These are the answers he provided for the questions Sankalp members
raised during the meeting.
Q#1 What do you plan to do in the next few months? Can you give us
specific/ revised timeline?
A: We are planning to install the pump-set & lay pipes within next 3 months. A
tentative time schedule for the work has been planned as follows:
Quotation 10 days
Purchase Order & Supply 15 days
Pipe line Marking 5 days
Excavation 15 days
Installation of Pump-set &Fitting of Pipes 15 days
Q#2 Do you foresee any hindrances in the next level?
A: We don’t foresee any hindrances in the next level.
Q#3 Does the quality of work gets affected due to the climactic conditions?
A: No, the quality of work doesn’t affected due to the climatic conditions.
Q#4 What happens to the worksite due to the rains? Can you specifically
explain the location of the well and the pump and how their accessibility will
be affected by the rains?
A: The site becomes muddy due to rain and it is difficult to work. There is no
permanent road to the site & the materials were transported to the site through
some of the agricultural lands. Due to rain the temporary road becomes muddy &
transport is difficult. The site is accessible only by walking ½ KM distance to
the site.
The location of Intake-well is inside the village nallah where rain- water comes
from the upper-side & the Pump-house is located over the bank. We will send some
photographs which will make you more clear by next week.
Q#5 Do you have a deadline for getting the second installment?
A: Although we have no deadline for getting the second installment but it will
be better, if we can get it at the earliest.
We had submitted the progress report in which the financial status has been
given. The available balance for the work was only Rs.56121/- in which only a
pump-set can be purchased. That is why we need the 2nd installment to take-up
the planned activities.
Q#6 How deep is the well?
A: The depth of the well is 8m from the level of pump & 6m from the bottom
level of the nallah.
Posted at 04:32 pm by sankalp-isu
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Date: August 17, 2007
Venue: 1134 Sweeny Hall
Time: 5:15 PM
Attendees: Muthu, Lavanya, Hari, Visu, Niranjan, Puvi, Vasanth, Misha, Deepak, KK, Abhijith, Atul, Elbert, Rajee, Kanwar Singh, Nayan Chakravarty
Few things passed on to the new commitee by the old commitee:
1. Univ of Iowa Chapter - Univ of Iowa already has an AID Chapter
2. India Networking - Contact Person: Deepak
3. US Networking - Contact Person: Vidya, Rahul
4. Religious clause discussion
Events list 2006-2007
1. Fresher's party
2. Open house
3. Football games
4. Faces - Did not take up
5. Newton Speedway - Did not take up
6. Younkers - Contact: Pratik, Hari, Visu
7. Borders - Contact: Deepak, Swaroopa, Pooja
8. Daawat
9. Veishea
10. Summer Activities - Lawn mowing, painting, volunteering for other organizations, Newton speedway volunteering
Discussion on improvement
Elbert: Volunteers can be asked for money (other than time). Pledge forms are there already.
Hari: Website development. It's upto date now. Football schedule can be put on
website. For getting volunteers email personally or use Orkut.
Elbert: Vellareddy wants to start a coaching centre for SAT and Med schools.
Volunteer needs to commit for a month atleast and should be well prepared.
Babysitting: A movie or presntation on plight of Indian villages.
Deepak: More talks and presentations
Muthu: Better evaluation of feedback from projects
Deepak: Bring in professors who are doing social service on their own
Muthu: Archiving
Vasanth: Do we need CC drive? Members felt that it's ok to have it.
Academic orientation on Saturday (August 18, 2007) - Went OK. Few freshers
turned up. Sankalp members were present until 5:15 PM. Pop and cookies were
served.
Fresher's party
- Saturday, Aug 25, Durham 171 5-7 PM (UDCC not available)
- Pizza, pop to be served
- Email to new students
- Abhijith volunteered for arranging presentations
- 3 games to be organized by Satyam, Puvi, Niranjan
** From next week, Sankalp members will meet every Friday in Sweeny 1134 at 5:30 PM (Note the change of time) **
Posted at 04:24 pm by sankalp-isu
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No meeting today.
Posted at 04:23 pm by sankalp-isu
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No meeting today.
Posted at 04:23 pm by sankalp-isu
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No meeting today.
Posted at 04:22 pm by sankalp-isu
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No meeting today.
Posted at 04:21 pm by sankalp-isu
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Where: 1134 Sweeney hall
When: 5:15pm
Date: July 13, 2007
1. Picnic Update:
Logistics, fooding and games were discussed during the meeting.
The picnic went on well, 25 people attended the picnic. We started out with football throwing tournament that continued for almost an hour and Visu and Elbert won the tournament. Next was three legged race which was another visual delight watching people fall , run, strides and doing all sorts of things. Although all the participants did an excellent job in three legged race, however, Vasanth and Puvi's strategy made the three legged race look almost like a 2-legged race resulting in grabbing the trophy. It was fun watching how Neeraj's team literally smoldered the other team in Tug-O-War - although the losing team cried foul but the best of 3 clearly showed the prowess of Neeraj's gang. There was no point in going for a best of five after losing best of three, coz it would've hardly changed anything. The other team was way too powerful to overcome. Finally, the much awaited volleyball game started after a short water-melon break. All the four teams Oakers, Raiders, Boosters and Racers played with full spirit and there was no dearth of splendid performances by most of the players.The finals b/w Boosters and Oakers exhibited some spectacular performances by both the teams, and ultimately the Boosters came out to grab the trophy of the highly prized tournament. There was a small time prize distribution ceremony along w/ snaps of the winners of games taken by our newly appointed official photographer. Here is the link to the snaps: http://ddibya.public.iastate.edu/photos/sankalp picnic 2007.zip
To all those who might have gotten some physical discomfort while playing games, I wish you a speedy recuperation. Special thanks to the game organizers Neeraj, Aniket and Visu for ensuring the games went on smoothly and happily.
2. CC drive:
It was decided that the CC drive will be conducted in the weekend of July 20th. The drive was conducted on July 22nd and sankalp received a lot of cans and coins that have to be redeemed.
3. Iowa speedway:
Eight volunteers went for the speedway event to Newton. Altogether we made roughly $550. Thanks to all the volunteers for their courage in leaving bed at 7am and that too on Sunday.
Posted at 04:11 pm by sankalp-isu
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