Venue: 1134 Sweeny Hall
Time: 5:30 PM
Attendees: KK, Muthu, Visu, Rajee, Neeraj, Bhuvana, Nishanth, Niranjan, Prem, Puvi, Satyam, Misha
1. Discussion on Secretary post
a. Potential candidate not present
b. Decision postponed until later
c. Secretary post to include archiving, CLI, and inventory
2. Fresher’s party
a. Presentation by Abhijit (talk about signing up for email list, football
volunteering)
b. Pizza n Pop will be provided, logistics discussed
c. Estimated people: 40
d. Schedule: 5:15 – presentation, 5:30-6:30 – games, 6:30-7:00 – wrap-up
Fresher’s party went on well, and was well attended.
3. CDS Discussion
a. Have they asked for extra money? They haven’t
b. Money requested in rupees: Keep track of exchange
c. Questions:
i. What do they plan to do in the next few months? Can they give us
specific/ revised timeline?
ii. Do they foresee any hindrances in the next level/ does it affect their
quality of work due to the climactic conditions?
iii.What happens now to the worksite due to the rains? Can they specifically
explain the location of the well and the pump and how their accessibility will
be affected by the rains?
iv. Can they provide us with an audit report? (Members decided that the next
installment is not conditional upon sending us the audit report, but the third
installment is)
v. Do they have a deadline for getting the second installment?
vi. How deep is the well? (Question out of curiosity!)
d. Setting up a conference call with the NGO: Neeraj has volunteered for
setting up the call. Neeraj needs telephone number (any of the weekday nights)
e. Prof. Rahul Marathe’s friend in Orissa is the point of contact. Rahul’s
friend has now moved to Gujarat. We are in the process of finding another person
who can get us an independent feedback.
f. Decision for funding should be made after they have completed a few more
steps rather than scrutinize each step
g. Send project report to all Sankalp patrons, especially Daawat invitees.
KK has the list of Daawat attendees.
Sankalp emailed last week Mr. Tripathy who is the executive director of CDS
Orissa. These are the answers he provided for the questions Sankalp members
raised during the meeting.
Q#1 What do you plan to do in the next few months? Can you give us
specific/ revised timeline?
A: We are planning to install the pump-set & lay pipes within next 3 months. A
tentative time schedule for the work has been planned as follows:
Quotation 10 days
Purchase Order & Supply 15 days
Pipe line Marking 5 days
Excavation 15 days
Installation of Pump-set &Fitting of Pipes 15 days
Q#2 Do you foresee any hindrances in the next level?
A: We don’t foresee any hindrances in the next level.
Q#3 Does the quality of work gets affected due to the climactic conditions?
A: No, the quality of work doesn’t affected due to the climatic conditions.
Q#4 What happens to the worksite due to the rains? Can you specifically
explain the location of the well and the pump and how their accessibility will
be affected by the rains?
A: The site becomes muddy due to rain and it is difficult to work. There is no
permanent road to the site & the materials were transported to the site through
some of the agricultural lands. Due to rain the temporary road becomes muddy &
transport is difficult. The site is accessible only by walking ½ KM distance to
the site.
The location of Intake-well is inside the village nallah where rain- water comes
from the upper-side & the Pump-house is located over the bank. We will send some
photographs which will make you more clear by next week.
Q#5 Do you have a deadline for getting the second installment?
A: Although we have no deadline for getting the second installment but it will
be better, if we can get it at the earliest.
We had submitted the progress report in which the financial status has been
given. The available balance for the work was only Rs.56121/- in which only a
pump-set can be purchased. That is why we need the 2nd installment to take-up
the planned activities.
Q#6 How deep is the well?
A: The depth of the well is 8m from the level of pump & 6m from the bottom
level of the nallah.